Document close to the product
Keeping operating instructions, safety data sheets and product sheets together on the substance makes upkeep and review easier. GHSDoku records an issue date for an operating instruction, but no version number.
Instructions
Store operating instructions for hazardous substances
Operating instructions translate hazardous substance information into practical workplace rules. They belong directly on the substance and in the relevant work area.
A template is only a starting point
Templates can help with structure, but they do not automatically reflect the activity, workplace, protective measures or operational process. Before use, the content must be adapted from the risk assessment and SDS and reviewed by a competent person.
Consider work area and use
An operating instruction is especially useful when it is clear which work area and purpose of use it applies to.
Keep instructions understandable and available
Hazards, protective measures, incident response, first aid and disposal should be described for the actual activity. Digital assignment helps people find the document, while communication, instruction and workplace implementation still need to be organised.
PDF preview before download
A preview helps teams review documents quickly without downloading every PDF first.
Working basis
Review an instruction before filing it
- Identify the operation, work area, workplace and activity clearly.
- Cover hazards, protective measures, emergencies, first aid and disposal.
- Adapt the content to the risk assessment and actual operational conditions.
- Record the issue date and organise comprehensible access for employees.
Practical example
Example: operating instruction for a degreaser
A general template is adapted for use at a cleaning station. It names the activity, gloves, ventilation, spill response and first aid. The approved PDF is stored on the degreaser record with its issue date.
Primary sources
Review the technical basis yourself
The linked official sources are authoritative for operational and technical assessment. Product features do not replace that assessment.
FAQ
Frequently asked questions
Short answers for teams that want to structure hazardous substances documentation more clearly.
Do operating instructions belong in the register?
Yes, at least as a linked document on the hazardous substance. This keeps it visible whether a relevant substance has matching instructions.
How is the revision of an operating instruction identified in GHSDoku?
GHSDoku uses the issue date. A separate version number and valid-from or valid-to fields are not part of the upload form.
Read more
More topics around hazardous substances
Manage safety data sheets centrally
Document SDS version, revision date, PDF preview, upload and link import directly on the hazardous substance.
What is a hazardous substances register?
What a hazardous substances register needs to cover: substance data, safety data sheets, operating instructions, storage locations, stock quantities and evidence.
Document GHS pictograms and classification
Maintain GHS01 to GHS09, signal word, H statements and EUH statements structurally in the hazardous substances register.
Next step
Bring hazardous substance data together from scattered sources
Use your own sites and documents to assess whether GHSDoku fits your processes.