SDS
Safety data sheets are the technical basis for many hazardous substance fields. They should be current, versioned and linked directly to the right substance.
An SDS brings together information about properties, hazards, protection, handling, storage and disposal. It is an important source for workplace documentation but does not replace a risk assessment or workplace-specific operating instructions.
GHSDoku stores the SDS version and the “Revised on” date. Previous SDS revisions remain traceable while the current document is identified clearly. No “valid until” field is used.
A shared safety data sheet database assigns every PDF to the correct substance. Search, product links and permissions avoid hunting through email attachments, network drives and local downloads for the right revision.
PDFs can be uploaded locally or imported server-side from a link. This keeps storage central and independent from individual workstations.
Daily operations need a clear process for reviewing revisions, identifying the current document and making it available to authorised users. Central storage supports that process; specific retention requirements still need to be assessed for the organisation and applicable rules.
GHS pictograms, H/P/EUH statements and storage classes can be detected from safety data sheets and used as suggestions for product maintenance. Structured values support filtering, but they still need to be checked against the current document before saving.
Working basis
Practical example
The new PDF states version 3.1 and “Revised on 14 May 2026”. Both values are recorded or suggested during upload. After technical review, the document is made current and the preceding PDF remains available as an earlier revision.
Primary sources
The linked official sources are authoritative for operational and technical assessment. Product features do not replace that assessment.
FAQ
Short answers for teams that want to structure hazardous substances documentation more clearly.
Versions show which document state was used and when it was updated. This is important for follow-up questions and internal evidence.
In an operational application, documents should usually be delivered through the application so permissions and logging apply.
A structured database links the document to its product, version and revision date. In a folder, naming, assignment, search and permissions need to be maintained separately.
The SDS includes classification and labelling information. Pictograms, signal word and H/P/EUH statements should be taken from the current document and reviewed before use.
Read more
Maintain GHS01 to GHS09, signal word, H statements and EUH statements structurally in the hazardous substances register.
Manage operating instructions with an issue date as PDFs alongside safety data sheets and product sheets.
What a hazardous substances register needs to cover: substance data, safety data sheets, operating instructions, storage locations, stock quantities and evidence.
Next step
Use your own sites and documents to assess whether GHSDoku fits your processes.
